Executive Assistant , Private Palace
- MaintenantHôtellerie - Restauration Welcomes guests & customers by greeting them, in person or on telephone; answering / directing inquiries.
Handling day to day activities in co-ordination with internal/external departments for smooth operations.
Strategically book/manage the personal calendar, scheduling appointments, managing to-do, travel arrangements.
Proactive management of the diary together with arranging business meetings and social engagements and managing travel arrangements and overseas conference calls.
Plans, coordinates and ensures the schedule is followed and respected. Acting as "gatekeeper" and "gateway", creating win-win situations for direct access to the time and office. Receiving all internal and external phone calls, screening and processing them appropriately.
Reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Working closely and effectively with the HOD’s to be well informed of upcoming commitments, responsibilities, and other pertinent activities and events, following up appropriately. Acting as a "focal point," having a sense for issues taking place in the environment and keeping the concerned updated.
Arranging Pitches, motivational / business meetings for company including staff from other regions.
Supervising office and assuring administrative efficiency in scheduling; internal and external meeting preparation and follow-up, including travel logistics and expense reporting; internal and external communications and relations with other organizations.