Executive Assistant
- MaintenantChimie / Biologie / Agronomie General clerical tasks such as: Answering and directing phone calls, forwarding messages, distribution of incoming mail, maintain and update contact lists ...
Produce and distribute correspondence memos, letters, faxes and forms
Organize and schedule meetings and appointments
Book travel arrangements
Write and distribute meeting minutes
Submit and reconcile expense reports
Assist in the preparation of regularly scheduled reports
Manage the bibliography using an online support (Zotero or other)
Participate to the elaboration of slide decks for client meetings
Manage the office supply stock
Seek new suppliers, update the database for Orders for suppliers and products information
Write reports of general meetings
Backup for the Logistic Assistant position, for all the Express Courier mailing
Delivers Statements of Work and Fees to clients
Help to the IT support, Validation of computerized systems
Basic database development
Business follow-up with graphics and summaries